What should a co-host's monthly owner report include?
One page per property each month: nights booked and occupancy, booking income by site, the sites' fees, cleaning and other costs, your co-host fee and the owner's payout, adding up to the money that reached the owner. End with the month's issues, the bookings ahead and any decision you need from the owner.
By StayPerk Team · Last checked · Airbnb, Vrbo and Booking.com details checked against the sources below
How to put the report together
- Export the month's bookings from each site. On Airbnb, Earnings has a report you can download as a CSV.
- Match each payout to the deposit in the bank, so the report's income is money that actually arrived.
- List the month's costs against the property, with receipts: cleaning, laundry, supplies, repairs.
- Work out your fee exactly as your agreement says, including whether the cleaning fee counts.
- Add three to five lines of notes: problems fixed, reviews, the next month's bookings and anything you need the owner to decide.
- Send it on the same day every month.
A sample month that adds up
| Line | What it shows | Example |
|---|---|---|
| Nights booked | Booked nights out of 31 | 22 nights, 71% occupancy |
| Stays | Separate bookings, which drive cleaning costs | 6 |
| Rent | Nightly prices for the month's stays | $4,620 |
| Cleaning fees charged | What guests paid for cleaning | $660 |
| Gross booking income | Rent plus cleaning fees | $5,280 |
| Booking site fees | Airbnb's single fee at 15.5% | -$818.40 |
| Co-host fee | 20% of what is left after the site's fee | -$892.32 |
| Cleaning | 6 turnovers paid to the cleaner | -$570 |
| Supplies and repairs | With receipts attached | -$140 |
| Owner payout | What reaches the owner | $2,859.28 |
One property, one month (made-up figures)
Nights booked
- What it shows
- Booked nights out of 31
- Example
- 22 nights, 71% occupancy
Stays
- What it shows
- Separate bookings, which drive cleaning costs
- Example
- 6
Rent
- What it shows
- Nightly prices for the month's stays
- Example
- $4,620
Cleaning fees charged
- What it shows
- What guests paid for cleaning
- Example
- $660
Gross booking income
- What it shows
- Rent plus cleaning fees
- Example
- $5,280
Booking site fees
- What it shows
- Airbnb's single fee at 15.5%
- Example
- -$818.40
Co-host fee
- What it shows
- 20% of what is left after the site's fee
- Example
- -$892.32
Cleaning
- What it shows
- 6 turnovers paid to the cleaner
- Example
- -$570
Supplies and repairs
- What it shows
- With receipts attached
- Example
- -$140
Owner payout
- What it shows
- What reaches the owner
- Example
- $2,859.28
The co-host fee here is an example. Use the rate and basis in your own agreement.
Owners read the payout line first and the notes second. A report whose lines add up to the money in their bank, every month in the same format, is what builds trust.
On Airbnb a host can add a co-host to a listing and share payouts with them, so the co-host's share is paid out by Airbnb. If you are paid that way, show the split on the report so the owner sees the whole month.
Open a sample owner report
A sample StayPerk owner report and owner proposal, built from made-up data with the real product screens. Nothing is saved and no account is needed.
What StayPerk does here
StayPerk builds monthly owner reports from the bookings and costs in your account, free for co-hosts and property managers, and works out your fee with the co-host fee calculator.
It doesn't replace your agreement with the owner or file anything for tax. Hosts choose which of their properties you can manage.
Frequently asked questions
Should the report show gross income or the payout?
Both. Show what guests paid, then each fee and cost, then what reached the owner, so the owner can check every step.
How often should a co-host send owner reports?
Monthly, on a fixed day, is the norm. Send a short note in between only for something that needs the owner's decision.
Does the cleaning fee count toward my co-host fee?
Only if your agreement says so. Write it down either way, and show it as its own line so the owner sees how you worked it out.
Still have a question?
Write to us and a person will reply, or look it up in the Help Center.
Sources
- How co-host payouts work - Airbnb Help Center
- Add co-hosts to your home listing - Airbnb Help Center
- Export your earnings to a CSV file - Airbnb Help Center
- Bookkeeping using property manager monthly statements - BiggerPockets