How do I write a co-hosting proposal for a property owner?
Lead with what the owner gets: an estimate of nights, income and costs for their place, your fee and how it is worked out, and exactly what you will handle. Keep it to one page with the numbers in a table, then the services, the monthly report you will send and how either side can end the arrangement.
By StayPerk Team · Last checked · Airbnb, Vrbo and Booking.com details checked against the sources below
How to write it
- Visit the place and note what guests will love and what needs fixing before the first stay.
- Estimate a typical month: likely nights from comparable listings nearby, the nightly rate, cleaning, the booking site's fee and running costs.
- State your fee and its basis, such as a share of the host's earnings after the site's fee, and whether it counts the cleaning fee.
- List what you handle and what the owner keeps: listing, pricing, guest messages, cleaners, repairs, supplies, and who approves spending.
- Show the report the owner will get each month, and how either side can end the arrangement.
- Send it within a day of meeting the owner, while the visit is fresh.
The sections of a one-page proposal
| Section | What to put in it |
|---|---|
| The estimate | Nights, nightly rate and income for a typical month and a quiet month, with where the figures come from |
| Your fee | The rate, what it is worked out on, and an example with real numbers |
| Costs | Cleaning, supplies, the booking site's fee and repairs, and who pays each |
| What you handle | Listing, pricing, messages, check-ins, cleaners, maintenance |
| Reporting | A monthly owner report with every booking, fee and cost |
| Terms | Start date, notice period, and how access and bookings are handed back |
What owners look for, in the order they read it
The estimate
- What to put in it
- Nights, nightly rate and income for a typical month and a quiet month, with where the figures come from
Your fee
- What to put in it
- The rate, what it is worked out on, and an example with real numbers
Costs
- What to put in it
- Cleaning, supplies, the booking site's fee and repairs, and who pays each
What you handle
- What to put in it
- Listing, pricing, messages, check-ins, cleaners, maintenance
Reporting
- What to put in it
- A monthly owner report with every booking, fee and cost
Terms
- What to put in it
- Start date, notice period, and how access and bookings are handed back
On Airbnb, an owner can add you as a co-host and set a payout share, so Airbnb pays your part of each booking directly: the cleaning fee, a percentage, both, or a fixed amount. Airbnb works the share out from the host's potential earnings, which are the nightly price times the nights plus extra charges, less the host service fee and taxes. Say in the proposal which you will use.
Work out the fee line with the co-host fee calculator, then compare your proposal with a sample owner report so the owner can see what they will get each month.
Open a sample owner proposal
A sample StayPerk owner proposal, made from made-up data with the real product screen: the estimate for the property, the fee and the services, ready to share with an owner.
What StayPerk does here
StayPerk makes owner proposals and monthly owner reports for co-hosts and property managers, free, and gives you one booking page for every place you manage.
It doesn't write your agreement or set your fee; the proposal shows the numbers you put in.
Frequently asked questions
How long should a co-hosting proposal be?
One or two pages. Owners read the estimate and the fee first, so put those at the top in a table.
Should the proposal promise an income?
No. Show an estimate with its source, such as similar listings nearby, and a quiet month as well as a busy one.
Still have a question?
Write to us and a person will reply, or look it up in the Help Center.
Sources
- How co-host payouts work - Airbnb Help Center
- Add co-hosts to your home listing - Airbnb Help Center